3.3 Procurement department

                  This is the place where all the accessories need for the productions are purchased. They are mainly engaged on sourcing fabric and trims and negotiating with the supplier of goods for PO. The responsibility of supply of the required goods within a given time period, is with the procurement team and they have to communicate directly with the merchandising team. All the processes are within the T&A.

          
The first step of the fabric sourcing starts when the buyer inquires about new order placement to the factory.  The procurement department also conducts an inquiry on the fabric supplier to identify the suppliers’ ability for supplying goods. Mostly these fabric suppliers are nominated by the buyer and the factory has to choose one of them to source their fabric at the inquiring stage.

            Sending of the PO to the supplier is done after the factory get the order conformation from the buyer. The schedule of the goods to be supplied is discussed with the supplier at the inquiry.

When the merchandiser receives tech pack with BOM he sends copy of these documents to procurement team also. Then the procurement team prepares a document with details included about the trims and fabric consumption of the whole order. This document is named as “Trim Requirement Sheet (TRS)”. This is very important with the costing also.
            When the buyer confirms his order the procurement team release the TRS and start to order trims and fabric according to the TRS.

If the supplier is not a local supplier, the procurement team has to handle gods importing process also.